Responsibilities of the City Clerk’s Office.

·         Serving as corporate office, executes various official city documents, including contracts, leases and permissions; and approves, along with the City Treasurer/Finance Director the disbursement of all city funds, which includes Traverse City Light and Power.

·         Serving as Clerk to the city’s legislative body – the City Commission.   This includes  preparing  official meeting packets for all official sessions of the City Commission in order to facilitate commission business, recording actions taken, ensuring compliance with various legal and policy framework, expediting actions of the City Commission and tracking items as necessary.  

·         Administering all federal, state and local elections in the city; including registration of voters.

·         Administering the city’s liability, property, underground storage tank and museum coverage policies; ensuring and coordinating proper insurance coverage (protecting approximately $130M in city assets); and processing all insurance claims.

·         Recommending insurance protection amounts in various city affairs; and monitors and reviews all insurance coverage required of outside entities for ongoing and one-time matters(totaling over $500 million annually)

·         Monitoring, reviewing, processing and tracking all agreements, contracts, permissions, etc... authorized by the City Commission.

·         Processing and codifying all ordinance/law changes in the city, prepares ordinance amendments for consideration, and codifies the City Charter.

·         Preserving, managing and maintaining all official records of the city and audits items for completeness.  

·         Administering and coordinating over 30 licenses and permits issued by the city, ensuring harmony and solid communication between departments and applicants.

·         Administering all land division and boundary adjustment requests.

·         Serving as Freedom of Information Act coordinator for the city, excluding the Police Department, coordinating and processing requests for access to public records, ensuring access to public information as appropriate.

·         Serving as HIPAA (Health Insurance Portability and Accountability Act) Privacy Official for the city, including Traverse City Light and Power, administering proper access to records covered by HIPAA.

·         Chief staff to all city commission board vacancy committees facilitating the board appointment process to over 100 key volunteer board member seats, ensuring compliance with various eligibility criteria.

·         Administering the recruitment and eligibility list process for entry level and promotional positions within the Traverse City Fire Department.   (6 two-year eligibility lists, 3 eligibility lists per year)

·         Serving as city cemetery lots administrator, maintaining records of ownership and handling transfer requests.