Internal Human Resource Forms
The Human Resources team is here to support you! We operate with an open-door policy and are happy to assist you with questions related to pensions, benefits, leave of absences, upcoming medical procedures, retirement, and more.
If you require a detailed discussion, we kindly ask that you schedule an appointment so we can ensure you receive the time and attention you deserve.
To schedule an appointment, please contact us at citypers@traversecitymi.gov or call (231) 922-4407. We look forward to assisting you! — Team HR
Payroll Forms
Any changes to your payroll, including direct deposit, tax withholdings; related forms must be completed & submitted in person to Human Resources for processing.
- Employee Direct Deposit Form
- W-4 Michigan Withholding Allowance Form
- W-4 Federal Withholding Allowance Form
Change Forms
- Employee Address/Name Change Form
- MissionSquare 457 Deferred Comp. Contribution Change Form
- Empower 457 Deferred Comp. Contribution Change Form
Reimbursement Forms
- Section 125 Plan - Dependent Care Claim Form
- Section 125 Plan - Limited Purpose Health FSA Claim Form
- Educational Reimbursement Request Form
- Employee Reimbursement Direct Deposit Form
Employee Information
- Injury Reporting Form
- FMLA Request for Leave Form
- Personal Leave of Absence Form
- Professional Development Form
Treasurer Forms
Authorization for Check (Portrait) - Please enter directly into the BS&A AP module or send invoices/request form to ap@traversecitymi.gov.
Check Reimbursement Request Form
Service Order Requisition - Please enter directly into the BS&A PO module.
Purchase Order Requisition - Please enter directly into the BS&A PO module.
Financial Procedures
Procedures
How do I request the City Treasurer to pay a vendor or reimburse me?
Submit all invoices and reimbursements to ap@traversecitymi.gov.
How do I request the City Treasurer reimburse me for travel expenses?
Please complete a Travel Expense Form (see above for link) and along with related backup, scan it as a single pdf, and submit it to ap@traversecitymi.gov To ensure your request is processed as quickly as possible, we encourage electronic requests.
How do I prove to a vendor that we are exempt from paying sales tax?
Please provide the vendor with a copy of the Sales & Use Tax Exemption form.
A vendor has requested an ACH form for payment.
Please provide the vendor with a copy of the ACH form to complete
A vendor has requested a copy of a W-9 form for the City of Traverse City or Traverse City Light & Power. How do I get one to provide?
Please provide the vendor with a copy of the W-9 form.
I am a City employee and have lost my password for access to BS&A Online. How do I reset my password?
Please use this link to reset your password.
What can I buy with my departmental budget?
Please read information from the Michigan Municipal League regarding lawful expenditures, as well as their Municipal Expenditures Fact Sheet.
Financial Policies
- Request for City Commission Approval of Utility Payments
- City Commission Approval of Utility Payments
- City of Traverse City Office of the City Manager Administrative Order No. 13 - Expenditures of Tax Dollars for Municipal Purposes
- Michigan Accounting Manual
- Michigan Audit Manual
- Michigan Audit Manual (Excerpt regarding Expenditures)
- Michigan Department of Treasury Sales & Use Taxes in the Construction Industry
- Michigan Uniform Chart of Accounts
- Michigan Municipal League - Municipal Expenditures Fact Sheet
- Michigan Municipal League - Limits of Municipal Expenditures
- Traverse City Purchasing Policy